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The Ultimate Guide to Tutoring Business Administration Software

Tutoring Business Administration Software

TutorProcess is a proven Tutoring Business Administration Software-as-a-Service for administration of a large or small tutoring business such as a Test Prep tutoring center. TutorProcess has dedicated modules for Parents, Students and Tutors for empowering them to stay on top of the delivery process. Designed with an emphasis on user-friendly features and intuitive processes for enrolling tutors and students, setting tutor availability, creating billing rates and pay rates, manage session schedule and tutor schedule, billing and payments processing.

TutorProcess is a proven solution for Testprep management software and other tutoring business. Launched in 2017, it provides functionalities for end-to-end administration of your tutoring center. It caters to large multi-center business or owner run small business. It facilitates a 360-degree perspective of Students, Tutors and Administrators to work in concert and achieve synergy. 

Cloud-based architecture and specific modules, TutorAct for Student or Parent, TutorAct for Tutors and Admin provide for an interactive experience that is further enhanced by direct messaging capabilities and alerts. Multiple calendar views and filtering capabilities allow for easy scheduling of private or class sessions in line with student and teacher availability. In Tutoring Business Administration Software, an AI enabled scheduling feature is available to optimize the wait times for students and tutors between sessions. Productivity enhancing features such as bulk billing, copy schedule from month to month, etc. are designed specifically for a small business.


Multiple Calendar Views:

  • Tutor Availability (from TutorAct)
  • Daily/Weekly/Monthly Session and Class Schedule views.
  • Calendar sync with Google


  • Match Student with appropriate Tutor/Subject
  • Drag & Drop feature for easy schedule changes
  • Copy any student schedule from current to following month
  • Schedule class


  • Direct Messaging between Parent, Student, Tutor, Admin including notifications and reminders
  • Tutor Notes for completed session available for Parent to monitor student’s progress
  • Email Templates
  • Email Integration
  • SMS Integration


  • 4 Bill Rate levels for Tutor/Subject Type
  • Automatic Billing when session is approved
  • Bulk billing capability
  • Process/Approve Bill for completed session
  • Credit card processing thru Authorize.Net
  • Customer credit card management and processing is PCI compliant


  • Set up Tutor Pay Rates
  • Create Pay Period and approve Payroll for completed sessions


  • Revenue by Product
  • Uncommitted Tutoring Sessions
  • Tutor Revenue
  • Data Import/Export
  • Employee Database
  • Document Management


  • Integration with QuickBooks, Zendesk, CRM available as options

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